Here is an idea: why not develop a plan for your paper and electronic documents? Some people develop a plan for one but neglect the other. This way, you know that if you have education related folders in the filing cabinet you also have them labelled the same way on your computer.
Here are some tips that I have learned over the past years when it comes to organization documents:
- Think of how you use these documents now and in the future. For example, if you are in school now you might not be in three years. So those files won't be used as often as they are now but you still want them in a place where you can find them.
- Also consider which documents you use often versus those that you don't. For example, you always need to find your taxes, paystubs and bills quickly versus old drawings that you did when you were five.
- Create a very basic organization plan. Use general headings and very easy organization. Here is a sample:
- Learning applies to all levels of schooling, careers and jobs and research so all folders relating to these topics can go in this general group.
- Self-Improvement applies to topics like finances, health, beauty, fashion, weight loss, etc. So all documents relating to these topics can go into this larger grouping.
- Planning applies to topics house/home, children, travel, holidays, car, etc. So all documents relating to anything that requires planning can go here.
- Entertainment includes all documents relating to movies, music, hobbies and any type of entertainment.
- Learning >> University >> Year 1
- Learning >> Career >> Name of Employer
- Self-Improvement >> Finances
- Self-Improvement >> Health >> Menu Plans
- Planning >> House >> Renovation 2008
- Planning >> Holidays >> Christmas
- Entertainment >> Movies >> Movie Stubs
- Entertainment >> Hobbies >> Knitting
- Essortment, How to Create an Effective Office Filing System.
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